Missouri Secretary of State
  • 06-Mar-2018 to 06-Apr-2018 (CST)
  • Osceola, MO, USA
  • $1,567.50-$1,600 Semimonthly
  • Salary
  • Full Time


Field Archivists are located strategically throughout the state to ensure that local governments in each region have access to records management and preservation expertise that will help them perform their statutory responsibility to maintain and provide access to open public records (RSMo 610) resulting in comparable savings and benefits such as freeing of storage space, the disposal of records no longer possessing administrative, legal, fiscal, or historical significance, and the protection of valuable documents (RSMo 109).

Job Functions and/or General Responsibilities:

  • Process and prepare for imaging records of significant historical value according to archival standards.
  • Physical labor involves surface cleaning, humidification, flattening, basic mending, archival housing, identification, arrangement, description, indexing, targeting, negotiating loan of records, and transportation to and from Jefferson City for microfilming and/or conservation treatment.
  • Train and monitor volunteers and student interns who contribute to numerous divisional projects.
  • Submit monthly progress reports on all projects.
  • Appraise records based on their administrative, fiscal, legal, and historical values; applying retention schedules; conducting record inventories; and consulting with officials on proper records storage, environmental controls, disaster planning, vital records protection, and electronic records issues.
  • In depth records appraisals are essential to the creation of reliable Records Retention Schedules, which provide the legal basis for proper destruction of records that no longer have value, and allow officials to destroy hundreds of cubic feet of obsolete records and reclaim valuable office space. Records inventories serve to identify and quantify records.  Local governments use this information to control, protect, and plan for the security and preservation of their records, thus ensuring that the public interests of access and use are maintained.  A comprehensive, searchable database of inventoried offices and records is available on the Secretary of State's website.
  • Act as regional liaison for the grant program, conducting grant application workshops, consulting with grant applicants about prospective projects, offering technical advice and instruction, and providing project oversight from award to completion.
  • Represent the central office at local government association training seminars and workshops and at meetings of civic organizations.


Knowledge, Skills, and Abilities:

  • Knowledge of archival principles and established archival practices.
  • Broad knowledge of Missouri
  • Knowledge of sources, methods, and techniques used in historical research.
  • Ability to establish and maintain effective working relationships with associates, public officials, private groups, and the public.
  • Ability to express ideas clearly and concisely orally and in writing.



A master's degree in history, archival administration, historical administration, or library science (with an archival component) is preferred.  Must be able to lift and carry a forty-pound box and climb a ladder to retrieve materials.  If not presently a Certified Archivist, must agree to seek certification from the Academy of Certified Archivists as soon as qualified to do so.

Missouri Secretary of State
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