Missouri Secretary of State
  • 09-Aug-2017 to 30-Aug-2017 (CST)
  • Jefferson City, MO, USA
  • $1,782.50 to 1,883 Semi Monthly
  • Salary
  • Full Time

Definition:  Administers Library Services and Technology Act (LSTA) grant program to meet Missouri library service goals and comply with federal requirements. 



Job Functions and/or General Responsibilities:


  • Serve as liaison with Institute of Museum and Library Services (IMLS). Administers LSTA program to comply with all federal and state grant guidelines, including submitting reports to the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS) as needed. Compiles the LSTA annual report for submission to federal agency.  Participates in training on LSTA program.  Plans and assists IMLS staff with site visits.
  • Develops LSTA five-year plan; monitors progress on plan; works with staff to develop grant programs and statewide projects to implement plan; and makes needed reports. Lead team to conduct five-year plan evaluation as prescribed by IMLS.  Coordinates the efforts of agency staff in documenting long range goals for LSTA state plan, and required evaluations.
  • Coordinates overall grant program; develops annual project plans including budgets; monitors budget throughout grant cycle; works with Fiscal Office to ensure all funds are expended according to plan.
  • Develops and administers subgrant program to libraries. Coordinates development of grant applications, evaluation of all submitted grants,
  • Works with grantees for compliance with the program and reporting requirements. Works with agency staff for processing of payments and grants documents. Manages internal grant management processes using database or other software. Trains staff in grant review and monitoring processes.
  • Monitors project performance and budget expenditures of sub-grantees through site visits, reports, and other grant monitoring procedures. Develops evaluation processes in concert with grantees.
  • Conducts training on grant application and management processes. Gives presentations on grant programs as requested. Promotes grant programs and disseminates information concerning grant activities through written articles and reports, presentations, web information, and other means.
  • Works with Library Development team in planning, implementing and administering statewide projects.
  • Serves as backup for other library development projects as assigned.
  • Administers other grants awarded to State Library as assigned, according to program guidelines.
  • Assists the State Librarian and Director of Library Development with short and long range planning and preparation of strategies and tactical plans for State Library and library service statewide.
  • Performs all other duties as assigned by the Director of Library Development or the State Librarian.


Knowledge, Skills, and Abilities:

  • Ability to communicate clearly and in an appropriate manner in verbal and written communications, using good judgment in assessing sensitivity of issues.
  • Ability to work on many levels, from overall program goals to individual subgrants.
  • Ability to manage multiple projects, develop appropriate project budgets and timelines.
  • Ability to administer programs to conform to federal guidelines, state purchasing, and contract requirements.
  • Ability to analyze data, formulate conclusions, and to write reports effectively summarizing results.
  • Ability to work as an effective member of Library Development and SOS Office team.
  • Ability to facilitate discussions to productive outcomes.
  • Ability to make presentations in small and larger group settings.
  • Ability to work well with individuals and groups, including local librarians, project staff, state agency and partnering group staff.
  • Knowledge of grant administration principles and ability to set up and direct processes; experience as a grant project administrator.
  • Basic knowledge of the operation of all types of libraries.
  • Knowledge of technological advances of information delivery in library settings.
  • Experience in developing policies, procedures, and guidelines.
  • Capability of working well with other people in diverse settings.
  • Ability to travel as needed to perform job responsibilities



A Masters Degree in Library Science from an ALA accredited program, or a Masters Degree in Business, or other applicable area is required.  A minimum of three years of experience in a responsible, professional position, either as a department or program director, director of a library, or equivalent experience is desired.  Experience or formal education in long range planning, financial analysis and budgeting, evaluation processes preferred.

Missouri Secretary of State
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