Missouri Secretary of State
  • 10-Jan-2022 to Until Filled (CST)
  • Rolla, MO, USA
  • $3,290.00-$3,416.00 monthly
  • Salary
  • Full Time


Field Archivists are located strategically throughout the state to ensure that local governments in each region have access to records management and preservation expertise that will help them perform their statutory responsibility to maintain and provide access to open public records (RSMo 610) resulting in comparable savings and benefits such as freeing of storage space, the disposal of records no longer possessing administrative, legal, fiscal, or historical significance, and the protection of valuable documents (RSMo 109). This position will be located in the South Central/Rolla area of Missouri.

Job Functions and/or General Responsibilities:

  • This position is primarily responsible for providing records management and archival preservation advice and assistance to local government offices.
  • The archivist consults with public officials on records creation, maintenance, storage, and disposition issues; provides advice and information on public records concerns, micrographics, and other imaging technologies, records filing, and storage systems, and disaster recovery and assistance; and conducts workshops/presentations to meet the needs of local officials.
  • The archivist carries out the following direct program efforts: identifying and appraising record series, conducting records inventories, implementing approved retention schedules, employing the efficient use of storage space and equipment, arranging and describing government records, performing basic conservation treatments, and preparing records for microfilming and digitization.
  • The archivist assists in the administration and oversight of the Local Records grant projects.
  • Trains and monitors volunteers and student interns who contribute to numerous divisional projects.

Knowledge, Skills, and Abilities:

  • Knowledge of archival and records management principles and practices.
  • Familiarity with various types of local government offices and records series.
  • Ability to establish and maintain effective working relationships with associates, public officials, private groups, and the public.
  • Ability to work well within a flexible work routine and within prioritized project schedules.
  • Ability to express ideas clearly and concisely orally and in writing.
  • Must be able to drive statewide for day trips (approximately 90% of workdays) and engage in a modest amount of overnight travel. Use of personal vehicle is required, mileage reimbursed.
  • Broad knowledge of Missouri history.
  • Familiarity with Microsoft Office


A master's degree in history, archival administration, historical administration, or library science (with an archival component) is preferred. Must be able to lift and carry a forty-pound box, climb a ladder to retrieve materials, and work in varied environments which may contain dust and mold. If not presently a Certified Archivist, must agree to seek certification from the Academy of Certified Archivists as soon as qualified to do so (Certified Archivist requires a master's degree and 2 years of experience). Possession and continued maintenance of a valid Missouri driver's license is required.

The above job description in no way implies that these are the only duties to be performed by this employee. The incumbent is expected to perform other duties necessary for the effective operation of the department.

Missouri Secretary of State
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