Missouri Secretary of State
  • 20-Oct-2021 to Until Filled (CST)
  • Jefferson City, MO, USA
  • $3,409.00 - $3,684.00 monthly
  • Salary
  • Full Time


This position has primary responsibility for all administrative functions related to the Federal Depository Library Program and the State Publications Access Program. The Government Documents Librarian also provides reference and information services to the agencies and employees of Missouri state government.

Job Functions and General Responsibilities:

  • Serves as federal documents librarian and performs all administrative functions related to the Federal Depository Library Program (FDLP);
  • Serves as state documents librarian and performs all administrative functions related to Missouri state government documents;
  • Serves as coordinator for the State Publications Access Program with primary responsibility for managing state agency designees, key publications acquisition, and their digital publication;
  • Monitors pending legislation, rules, and regulations that could impact the Federal Depository Library Program and the State Publications Access Program;
  • Provides guidance to state agencies about their publication requirements, needs, and expectations;
  • Establishes new designees and maintains good working relationships with designees;
  • Creates and maintains several LibGuide pages for government documents and information;
  • Contributes to marketing materials and works with Training and Outreach Librarian to alert state employees, libraries, and the general public to the government documents collections, providing suggestions for their possible use;
  • Writes and updates collection development policies for both federal documents and state documents, respectively;
  • Refers to and updates the state documents handbook and the federal documents handbook as needed;
  • Maintains comprehensive list of state agency publications and monitors their publication status;
  • Manages and updates the electronic repository for state government publications;
  • Collects and distributes paper state documents to State Library, State Archives, Library of Congress, and the State Historical Society;
  • Reviews offers, weeded lists, and donations to add to government documents collection;
  • Performs physical processing of paper government documents and maintains physical government documents collections;
  • Implements proficient cataloging and metadata creation for federal and state documents as well as digital collections;
  • Collaborates with Cataloging and Metadata Librarian to enhance access to government documents;
  • Provides guidance to Missouri public, academic, and special libraries to manage their state government documents collections;
  • Serves as volunteer for editing the Missouri State Agency Databases LibGuide by adding new resources and updating the site accordingly;
  • Serves as point-person for collecting and posting the governor's executive orders to the Secretary of State website;
  • Writes articles for relevant newsletters, reports, and websites about updates in government documents collections;
  • Assists patrons in locating government information and provides them expert reference assistance;
  • Occasionally conducts government information webinars, classes, online guides, and workshops tailored for state workers and the public;
  • Performs reference work for state employees as part of the Reference Services Division professional staff, including on-call reference and research service;
  • Works as part of a collaborative team to develop and maintain the collections and programs of the Reference Services Division;
  • Serves as library representative on statewide committees as assigned;
  • Participates in professional development opportunities when available;
  • Performs other duties as assigned by the Reference Services Director or the State Librarian.

Knowledge, Skills, and Abilities:

  • Ability to oversee compliance with GPO guidelines for FDLP program including regular reports and administrative and technical directives;
  • Ability to perform copy cataloging and apply appropriate cataloging standards to government documents;
  • Professional demeanor;
  • Strong attention to detail;
  • Excellent written, verbal, and interpersonal communication skills;
  • Ability to manage multiple projects and set priorities appropriately;
  • Ability to work well with colleagues and with library users;
  • Ability to work independently and to collaborate with teams;
  • Strong interest in metadata practices and the discoverability of government documents;
  • Maintains awareness of current technologies and trends.

Education and Experience:

A Master's Degree in Library Science from an ALA-accredited institution is preferred.

A Bachelor's Degree with 2 to 3 years relevant experience is required. Relevant experience includes familiarity with government documents and information, LibGuides, digital documents, cataloging and/or metadata, and an integrated library system, such as Innovative Sierra.

The above job description in no way implies that these are the only duties to be performed by this employee. The incumbent is expected to perform other duties necessary for the effective operation of the department.

Missouri Secretary of State
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