Missouri Secretary of State
  • 08-Jul-2021 to Until Filled (CST)
  • Jefferson City, MO, USA
  • $3,290.00 - $3,349.00 monthly
  • Salary
  • Full Time


This is a professional position that ensures the preservation of and access to state-created records of permanent historical value regardless of format.

This position contributes to the State Archives by performing a variety of standard archival duties, including, but not limited to accessioning, arranging, housing, labeling, describing and creating finding aids for state-created records. The archivist may be asked to work with both physical and electronic records and to work with content management software.

Job Functions and/or General Responsibilities:

  • Provides processing of all permanent state-created records, regardless of format, transferred to the State Archives.
  • Establishes intellectual control over records and promotes access to them by creating descriptions that definitively represent the material.
  • Participates in the development and implementation of records and information policies and procedures for management of records to ensure long-term access and preservation.
  • Identifies records' conservation problems and makes recommendations for preservation.
  • Performs direct archival research for government agencies, the public, legislature, scholars, attorneys, etc. and explains research methods to researchers.
  • Prepares written reports and correspondence.
  • Works on a wide variety of special projects including, but not limited to, promoting the Archives through public outreach and agency training.
  • Performs all other duties as assigned.

Knowledge, Skills and Abilities:

  • Knowledge of archival principles and established archival practices related to the collection and disposition of public records.
  • Knowledge of sources, methods and techniques used in historical research.
  • Proficiency in expressing ideas clearly and concisely orally and in writing.
  • Ability to establish and maintain effective working relationships with associates, public officials, private groups and the public.
  • Broad knowledge of Missouri history preferred.
  • Knowledge of the organization of state agencies preferred.

Strongly Preferred:

  • Knowledge of records life cycle management including disaster prevention and planning.
  • Experience with content management software and database management.
  • Knowledge of digital preservation standards and best practices.


A master's degree in history, library science (with an archival and/or information science focus), computer science or other related field is strongly preferred.

Must be able to lift and carry a forty-pound box of records and climb a ladder to retrieve materials.

Certified Archivist and/or Certified Records Manager designation or the commitment to obtain such as soon as qualified to do so.

The above job description in no way implies that these are the only duties to be performed by this employee. The incumbent is expected to perform other duties necessary for the effective operation of the department.

Missouri Secretary of State
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